Graduate Policies and Procedures

It is the student's responsibility to know and understand the policies, rules and regulations as they relate to gradute study at UC Irvine in the Henry Samueli School of Engineering. Below are some of the most common policy and procedure topics Engineering graduate students encounter. Please do not hesistate to contact the Graduate Student Affairs Office with any questions.
 

Graduate Student Handbook
Academic Dishonesty Policy
Degree Requirements & Catalogue Rights
Tentative Teaching Plan
Course Outlines
Enrolling in Undergraduate Courses
Ph.D. Research Advisor & Committee Policies

 

Graduate Student Handbook
The Engineering Graduate Student Handbook provides a comprehensive listing of the rules, regulations and policies for graduate study at the School-level within the Henry Samueli School of Engineering. Please note that this handbook is to be used in conjunction with your department-specific Graduate Student Handbook (if applicable) and/or Graduate Program Guidelines.

Academic Dishonesty Policy
A student who is found to have committed an act of academic dishonesty will be given a warning for their first incident of academic dishonesty unless the act is egregious. If egregious, then a student is subject to immediate academic disqualification. If not egregious, then any future incidents will result in academic disqualification. You can view the Academic Honesty policy for more information.

For more information on how to avoid plagiarism, please review this helpful powerpoint presentation by the Graduate Resource Center.

Degree Requirements & Catalogue Rights
Students are required to complete the degree requirements as listed in the UCI Catalogue of the year that they entered the University; this is known as a student's "catalogue rights". Please note that, on occasion, some differences may arise between the requirements listed in the student's catalogue and the degree requirements listed on the M.S. Plan of Study due to the timing between when the Catalogue was "printed" and when the change was approved by the Academic Senate. In such cases, students will be notified by their department and/or the Graduate Student Affairs office.

Tentative Teaching Plans
To help complete your Plan of Study, you can view the current Tentative Teaching Plan.

Course Outlines
To see engineering and engineering-related course outlines, you can visit Course Outline website.

Enrolling in Undergraduate Courses
Graduate students are restricted from enrolling in undergraduate courses using WebReg. As such, if you would like to enroll in an Engineering undergraduate course, please follow these directions:

  1. Contact the professor of the Engineering course, stating that you are a graduate student wishing to enroll in their undergraduate course and asking whether or not they approve of this request.
  2. If the professor approves, forward the email to the Curriculum Office at engcasa@uci.edu. In the email, please also include your full name, your student ID number, the course number, and the 5-digit course code for your request. If there is a lab or discussion, then be sure to include the 5-digit course code for the preferred day and time.
  3. You will be notified over email when you are able to enroll in the course using WebReg (typically 3-5 business days after the request is submitted).

As a reminder, only upper division undergraduate courses (100-189) have the potential to count toward your MS degree requirements so students should check with the appropriate Graduate Advisor for approval. Lower division courses (1-89) cannot be applied to your graduate degree.

Please note that we can authorize students to enroll in courses offered within the Samueli School of Engineering ONLY. Students interested in taking non-Engineering courses must contact the faculty of that course and must abide by that School's course enrollment policies.
 

PhD Research Advisor & Committee Policies

Ph.D. Faculty Research Advisor Policy
For more information, please visit: http://www.eng.uci.edu/grad/current/forms

Nomination of Ph.D. Qualifying Exam Committee
For more information, please visit: http://www.eng.uci.edu/grad/current/forms

Qualifying Examination/Advancement Committee Presence Policy
It is the expectation and requirement of the School of Engineering that a doctoral student’s Qualifying Examination take place on one day at one time with all members the Candidacy Committee (same members listed on the Qualifying Exam Nomination Form) in attendance. 

If it is not possible for all members to physically be in attendance, one member (maximum) can be present via video conference with the use of Skype or another similar application. However, students should note that the Ph.D. I form must have original signatures from all members and must be submitted prior to the submission deadline and, as such, plan accordingly.

Dissertation Defense/Doctoral Committee Presence Policy
It is the expectation and requirement of the School of Engineering that a doctoral candidate’s Dissertation Defense take place on one day at one time with all members of the Doctoral Committee in attendance. The defense must be open to the public.