Graduate Deadlines

IMPORTANT: GRADUATE STUDENT DEADLINES FOR 2013-14 Academic Year (Including Summer 2014)

Below is a list of deadlines for the 2013-14 academic year for your reference and planning. Please remember that these deadlines indicate when your paperwork needs to reach the Graduate Division, the Registrar, or the University Archives - NOT the date by which you need to hand in your paperwork to your department. Please turn in all paperwork to your departments at least 3-5 days in advance to ensure that you meet the submission deadlines.

JUMP TO:

Summer 2013 quarter
Fall 2013 quarter
Winter 2014 quarter
Spring 2014 quarter
Summer 2014 quarter


SUMMER 2013 QUARTER

Friday, August 23                     
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Fall 2013 quarter.

Wednesday, September 11
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Summer 2013. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Wednesday, September 11                        
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Summer 2013. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation).

 

FALL 2013 QUARTER

Monday, September 16
Deadline to Pay fees and Enroll in classes for Fall 2013 without incurring late payment charge and all units dropped. (This is the absolute deadline to enroll in units to have fees paid by your department, as well).

Friday, September 20
Deadline to submit the Ph.D. I Advancement form for doctoral students wishing to graduate in Fall 2013 and/or obtain the Non-Resident Tuition Reduction, if applicable.

Friday, September 20

Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation).

Friday, September 20
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Monday, September 23
Fall Quarter Begins

Thursday, September 26
Course Instruction Begins

Friday, October 11
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, October 11
Deadline to Drop Courses or make any unit/grade changes WITHOUT submitting an enrollment exception request

Wednesday, October 16 (at 12:00 Noon)
Deadline to submit a Part-time Study Petition for Fall 2013

Friday, October 18
Deadline to file In-Absentia Forms for Fall 2013

Friday, October 18                          
Deadline to submit Filing Fee paperwork for Fall 2013

Friday, October 18                           
Deadline to submit Leave of Absence Request for Fall 2013

Friday, October 18 (at 4:00 PM)
Absolute deadline to pay fees and enroll for Fall 2013 to avoid loss of student status

Friday, October 18
Deadline to Add Courses WITHOUT submitting an enrollment exception request

Saturday, November 2
Schedule of Classes available for Winter 2014

Friday, November 8                         
Deadline to submit enrollment exception requests to Drop Courses WITHOUT receiving a “W”

Monday, November 11
Veteran’s DayCampus Holiday

Monday, November 18 - Friday, December 6
Enrollment by window for Winter 2014

Thursday, November 28 - Friday, November 29
Thanksgiving – Campus Holiday

Friday, December 6                          
Deadline to submit enrollment exception requests to Add/Drop/Change Courses WITH a “W”

Friday, December 6
Instruction ends

Friday, December 6                          
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Fall 2013 quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Friday, December 6                          
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Fall 2013 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation).

Saturday, December 7 - Friday, December 13
Finals Week

Friday, December 13                        
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Winter 2014 quarter.

Friday, December 13
                        
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate or international students wanting to qualify for the reduction in Non-Resident Tuition in Winter 2014.

Friday, December 13

Quarter Ends

Monday, December 16 - Wednesday, January 1
Winter Break and Winter Recess – Campus Holiday
(Offices closed December 24 through January 1)

Monday, December 16
Deadline to Pay fees and enroll in classes for Winter 2014 without a $50 late payment charge and all units dropped. (This is the absolute deadline to enroll in units to have fees paid by your department, as well).

 

WINTER 2014 QUARTER

Monday, December 23 at 12:00pm (NOON)
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation).

Monday, December 23 at 12:00pm (NOON)
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter.
(Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Thursday, January 2
Winter Quarter Begins

Monday, January 6
Course Instruction Begins

Monday, January 20
Martin Luther King, Jr. Day – Campus Holiday

Friday, January 17
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, January 17
Deadline to Drop Courses or make any unit/grade changes WITHOUT submitting an enrollment exception request

Wednesday, January 22 (at 12:00 Noon)    
Deadline to submit a Part-time Study Petition for Winter 2014

Friday, January 24                          
Deadline to submit Filing Fee paperwork for Winter 2014

Friday, January 24                          
Deadline to submit Leave of Absence Request for Winter 2014

Friday, January 24
Deadline to file In-Absentia Forms for Winter 2014

Friday, January 24  
Deadline to Add Courses WITHOUT submitting an enrollment exception request

Friday, January 24
Absolute deadline to pay fees and enroll for Winter 2014 quarter to avoid loss of student status

Saturday, February 8
Schedule of Classes available for Spring 2014

Friday, February 14                         
Deadline to submit enrollment exception requests to Drop Courses WITHOUT receiving a “W”

Monday, February 17
President’s DayCampus Holiday

Monday, February 24                      
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Spring 2014 quarter

Monday, February 24 - Wednesday, March 12
Enrollment by window for Spring 2014

Friday, March 14
Instruction ends

Friday, March 14
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Winter 2014 quarter (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives)

Friday, March 14
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Winter 2014 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation.)

Friday, March 14
Deadline to submit enrollment exception requests to Add/Drop/Change Courses WITH a “W”.

Monday, March 17
Deadline to Pay fees and enroll in classes for Spring 2014 without a $50 late payment charge and all units dropped. (This is the absolute deadline to enroll in units to have fees paid by your department, as well).

Saturday, March 15 - Friday, March 21

Finals Week

Friday, March 21
Quarter Ends

Friday, March 21
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate in Spring 2014 and/or obtain the Non-Resident Tuition Reduction, if applicable.

Monday, March 24 - Friday, March 28
Spring Break

 

SPRING 2014 QUARTER

Tuesday, March 25
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation).

Tuesday, March 25
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Wednesday, March 26
Spring Quarter Begins

Monday, March 31
Course Instruction Begins

Friday, April 11
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, April 11
Deadline to Drop Courses or make any unit/grade changes WITHOUT submitting an enrollment exception request

Wednesday, April 16 (at 12:00 Noon)         
Deadline to submit a Part-time Study Petition for Spring 2014

Friday, April 18        
Deadline to file In-Absentia Forms for Spring 2014

Friday, April 18
Deadline to submit Filing Fee paperwork for Spring 2014

Friday, April 18                                
Deadline to submit Leave of Absence Request for Spring 2014

Friday, April 18
Absolute deadline to pay fees and enroll for Spring 2014 quarter

Friday, April 18
Deadline to Add Courses WITHOUT submitting an enrollment exception request

Friday, May 9                       
Deadline to submit enrollment exception requests to Drop Courses WITHOUT receiving a “W”

Monday, May 26
Memorial Day – Campus Holiday

Friday, June 6                      
Deadline to submit enrollment exception requests to Add/Drop/Change Courses WITH a “W”

Friday, June 6
Instruction ends

Friday, June 6
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Spring 2014 quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Friday, June 6
          
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Spring 2014 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation).

Saturday, June 7 - Thursday, June 12
Finals Week

Friday, June 13        
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Summer 2014 quarter.

Friday, June 13
       
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate in Summer 2014.

Friday, June 13
Quarter Ends

 

SUMMER 2014 QUARTER

Friday, August 29           
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Fall 2014 quarter

Wednesday, September 10 
Deadline to submit Filing Fee paperwork for Summer 2014

Wednesday, September 10
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Summer 2014 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation).

Wednesday, September 10
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Summer 2014 quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

Friday, September 26
Deadline to submit the Ph.D. I Advancement form for doctoral students wishing to graduate in Fall 2014 and/or obtain the Non-Resident Tuition Reduction, if applicable.

TBD

Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation).

TBD
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives).

IMPORTANT POLICIES SURROUNDING THE ABOVE DEADLINES

There are policies surrounding many of the above deadlines and, as such, please be sure to consult the Graduate Student Affairs Office with any questions you have. However, please also be sure to pay close attention to the general guidelines below.

FORMS
All forms referenced above can be found at http://www.grad.uci.edu/forms/

 

ABSOLUTE FEE PAYMENT AND REGISTRATION DEADLINE
Please note that any student who has not paid fees and enrolled in units by the end of the third week will have his/her student status lapse immediately. If your student status lapses, you will need to apply for readmission (with a readmission fee) in order to continue as a student in the School. Please note that readmission is not automatic and may be denied. Please pay close attention to the procedures listed on the Readmission Petition Form at http://www.grad.uci.edu/forms/.
 

ELECTRONIC DISSERTATION SUBMISSION
You must still be in the area when electronically submitting the dissertation
, as you will still need to turn in other hardcopy forms in person to the Graduate Division. (As such, if you will be out of the area, you will need to authorize that a friend turn in these forms for you.)

You can not electronically submit your dissertation one hour before the deadline. Part of the process is that after you submit the dissertation electronically, the Archives sends you an email saying that they received it and it is being processed. You must then take that email with your other required forms (including the PhD II form) to the Graduate Division by the submission deadline. The email can take up to 24 hours to be sent to you, so it is imperative that you submit the dissertation electronically at least a day in advance to meet the deadline.

Please go to http://www.grad.uci.edu/current/thesis_elect_instr.htm to find step by step instructions on how to utilize this new system.

PART-TIME STUDY
If you wish to go part-time (Master’s students only), you must fill out the Part-time Petition, located at http://www.grad.uci.edu/forms/, and turn it into your Graduate Coordinator. Part-time students may enroll in 1-8 units. Please note although you may have indicated on your graduate admission application that you plan to enroll part-time, you will not be considered for part-time status unless this form is submitted.


SUMMER DEGREE CONFERRAL
Any student who wishes to graduate at the end of the summer quarter must be an enrolled student. This means that in order to graduate, students MUST either request to be on Filing Fee status for summer OR must enroll in units during one of the summer sessions. Please see  http://www.summer.uci.edu/ / for summer enrollment information.