Graduate Deadlines
Below is a list of deadlines for the 2009-2010 academic year for your reference and planning. Please remember that these deadlines indicate when your paperwork needs to reach the Graduate Division, the Registrar, or the University Archives - NOT the date by which you need to hand in your paperwork to your department. Please turn in all paperwork to your departments at least 3-5 days in advance to ensure that you meet the submission deadlines.
Tuesday, September 15
Deadline to pay fees and enroll in classes for Fall 2009 without incurring late fees.
Friday, September 18
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate or international students wanting to qualify for the reduction in Non-Resident Tuition in Fall 2009
Friday, September 18
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Friday, September 18
Deadline to submit final thesis paperwork for M.S. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter.
Monday, September 21
Fall Quarter Begins
Thursday, September 24
Course Instruction Begins
Friday, October 9
Deadline to Add/Drop Courses WITHOUT submitting an add/drop card signed by both the course instructor and the Associate Dean of the School
Friday, October 9
Deadline to file In-Absentia Forms for the Fall 2009 quarter
Wednesday, October 14 (at 12:00 Noon)
Deadline to submit a Part-time Study Petition for Fall 2009
Friday, October 16
Deadline to submit Filing Fee paperwork for Fall 2009
Friday, October 16
Deadline to submit Leave of Absence Request for Fall 2009
Friday, October 16 (at 4:30 PM)
Absolute deadline to pay fees and enroll for Fall 2009 quarter
Friday, November 6
Deadline to Add/Drop Courses WITHOUT receiving a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Wednesday, November 11
Veteran’s Day – Campus
Monday, November 16-
Tuesday, December 15
Registration Period for Winter 2010
Thursday, November 26-
Friday, November 27
Thanksgiving – Campus
Friday, December 4
Deadline to Add/Drop Courses WITH a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Friday, December 4
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Fall 2009 quarter (Departments will submit the necessary paperwork, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives)
Friday, December 4
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Fall 2009 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Friday, December 11
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Winter 2010 quarter.
Friday, December 11
Quarter Ends
Tuesday, December 15
Deadline to pay fees and enroll in classes for Winter 2010.
Friday, December 18
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate or international students wanting to qualify for the reduction in Non-Resident Tuition in Winter 2010
Friday, December 18
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Friday, December 18
Deadline to submit final thesis paperwork for M.S. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter.
Monday, December 21-
Friday, January 1
Winter Recess – Campus
Monday, January 4
Winter Quarter Begins
Monday, January 4
Course Instruction Begins
Friday, January 15
Deadline to Add/Drop Courses WITHOUT submitting an add/drop card signed by both the course instructor and the Associate Dean of the School
Friday, January 15
Deadline to file In-Absentia Forms for the Winter 2010 quarter
Monday, January 18
Martin Luther King, Jr. Day – Campus
Wednesday, January 20 (at 12:00 Noon)
Deadline to submit a Part-time Study Petition for Winter 2010
Friday, January 22
Deadline to submit Filing Fee paperwork for Winter 2010
Friday, January 22
Deadline to submit Leave of Absence Request for Winter 2010
Friday, January 22
Absolute deadline to pay fees and enroll for Winter 2010 quarter
Friday, February 12
Deadline to Add/Drop Courses WITHOUT receiving a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Monday, February 15
President’s Day – Campus
Monday, February 22-
Monday, March 15
Registration Period for Spring 2010
Monday, February 22
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Spring 2010 quarter.
Friday, March 12
Deadline to Add/Drop Courses WITH a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Friday, March 12
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Winter 2010 quarter (Departments will submit the necessary paperwork, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives)
Friday, March 12
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Winter 2010 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.))
Monday, March 15
Deadline to pay fees and enroll in classes for Spring 2010.
Friday, March 19
Quarter Ends
Tuesday, March 23
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate in Spring 2010 and/or obtain the Non-Resident Tuition Reduction, if applicable.
Tuesday, March 23
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Tuesday, March 23
Deadline to submit final thesis paperwork for M.S. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter.
Wednesday, March 24
Spring Quarter Begins
Thursday, March 25 –
Friday, March 26
Administrative Recess and Cesar Chavez Day – Campus
Monday, March 29
Course Instruction Begins
Friday, April 9
Deadline to Add/Drop Courses WITHOUT submitting an add/drop card signed by both the course instructor and the Associate Dean of the School
Friday, April 9
Deadline to file In-Absentia Forms for the Spring 2010 quarter
Wednesday, April 14 (at 12:00 Noon)
Deadline to submit a Part-time Study Petition for Spring 2010
Friday, April 16
Deadline to submit Filing Fee paperwork for Spring 2010
Friday, April 16
Deadline to submit Leave of Absence Request for Spring 2010
Friday, April 16
Absolute deadline to pay fees and enroll for Spring 2010 quarter
Friday, May 7
Deadline to Add/Drop Courses WITHOUT receiving a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Monday, May 31
Memorial Day – Campus
Friday, June 4
Deadline to Add/Drop Courses WITH a “W” (this will require an add/drop card signed by both the course instructor and the Associate Dean of the School)
Friday, June 4
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Spring 2010 quarter (Departments will submit the necessary paperwork, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives)
Friday, June 4
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Spring 2010 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Friday, June 11
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Summer 2010 quarter .
Friday, June 11
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate in Summer 2010
Friday, June 11
Quarter Ends
Friday, August 20
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Fall 2010 quarter.
Wednesday, September 8
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Summer 2010 quarter. (Final paperwork includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Wednesday, September 8
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Summer 2010 quarter. (Departments will submit the necessary paperwork, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives)
Friday, September 17
Deadline to submit the Ph.D. 1 Advancement form for doctoral students wishing to graduate in Fall 2010 and/or obtain the Non-Resident Tuition Reduction, if applicable.
Friday, September 17
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. (Final paperwork for Ph.D. students includes the Ph.D. II form with all necessary signatures and the final dissertation. Both should be turned into the University Archives by this date. If you are planning on filing electronically, please place close attention to the submission guidelines, as you can not electronically file on the day of the deadline.)
Friday, September 17
Deadline to submit final thesis paperwork for M.S. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter.
IMPORTANT POLICIES SURROUNDING THE ABOVE DEADLINES
There are policies surrounding many of the above deadlines and, as such, please be sure to consult the Graduate Student Affairs Office with any questions you have. However, please also be sure to pay close attention to the general guidelines below.
FORMS
All forms referenced above can be found at http://www.grad.uci.edu/forms/
ABSOLUTE FEE PAYMENT AND REGISTRATION DEADLINE
Please note that any student who has not paid fees and enrolled in units by the end of the third week will have his/her student status lapse immediately. If your student status lapses, you will need to apply for readmission (with a readmission fee) in order to continue as a student in the School. Please note that readmission is not automatic and may be denied. Please pay close attention to the procedure at http://www.grad.uci.edu/forms/students/readmission_petition.pdf.
ELECTRONIC DISSERTATION SUBMISSION
You must still be in the area when electronically submitting the dissertation, as you will still need to turn in other hardcopy forms in person to the Graduate Division. (As such, if you will be out of the area, you will need to authorize that a friend turn in these forms for you.)
You can not electronically submit your dissertation one hour before the deadline. Part of the process is that after you submit the dissertation electronically, the Archives sends you an email saying that they received it and it is being processed. You must then take that email with your other required forms (including the PhD II form) to the Graduate Division by the submission deadline. The email can take up to 24 hours to be sent to you, so it is imperative that you submit the dissertation electronically at least a day in advance to meet the deadline.
Please go to http://www.grad.uci.edu/current/thesis_elect_instr.htm to find step by step instructions on how to utilize this new system.
PART-TIME STUDY
If you wish to go part-time (Master’s students only), you must fill out the following required form: http://www.grad.uci.edu/forms/students/part_time.pdf and turn it into your Graduate Coordinator. Part-time students may enroll in 1-8 units. Please note although you may have indicated on your graduate admission application that you plan to enroll part-time, you will not be considered for part-time status unless this form is submitted.
SUMMER DEGREE CONFERRAL
Any student who wishes to graduate at the end of the summer quarter must be an enrolled student. This means that in order to graduate, students MUST either request to be on Filing Fee status for summer OR must enroll in units during one of the summer sessions. Please see http://unex.uci.edu/courses/summer/ for summer enrollment information.
