Graduate Deadlines

IMPORTANT: GRADUATE STUDENT DEADLINES FOR 2014-15 Academic Year (Including Summer 2015)

Below is a list of deadlines for this academic year for your reference and planning. Please remember that these deadlines indicate when your paperwork needs to reach the Graduate Division, the Registrar, or the University Archives - NOT the date by which you need to hand in your paperwork to your department. Please turn in all paperwork to your departments at least 3-5 days in advance to ensure that you meet the submission deadlines.

JUMP TO:

Summer 2014 quarter
Fall 2014 quarter
Winter 2015 quarter
Spring 2015 quarter
Summer 2015 quarter


SUMMER 2014 QUARTER

Friday, August 29           
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Fall 2014

Wednesday, September 10 
Deadline to submit Filing Fee paperwork for Summer 2014

Wednesday, September 10
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Summer 2014. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

Wednesday, September 10
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Summer 2014. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Friday, September 26
Deadline to submit the Ph.D. Form I for doctoral students wishing to graduate in Fall 2014 and/or obtain the Non-Resident Tuition Reduction, if applicable

 

FALL 2014 QUARTER

Monday, September 15
Deadline to Pay fees and Enroll in classes for Fall 2014 without incurring late payment charge and all units dropped. This is the absolute deadline to enroll in units to have fees paid by your department, as well

Friday, September 26
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Friday, September 26
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “fall quarter degree, no fees.” This means that students receive a fall degree without paying fees or being enrolled in the fall quarter. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

Monday, September 29
Fall Quarter Begins

Thursday, October 2
Course Instruction Begins

Friday, October 17
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, October 17
Deadline to Add/Drop/Make Unit or Grade Changes without submitting an enrollment exception request

Wednesday, October 22 by 12:00pm (NOON)
Deadline to submit a Part-time Study Petition for Fall 2014

Friday, October 24
Deadline to file In-Absentia Forms for Fall 2014

Friday, October 24                         
Deadline to submit Filing Fee paperwork for Fall 2014

Friday, October 24                          
Deadline to submit Leave of Absence Request for Fall 2014

Friday, October 24 by 4:00 PM
Absolute deadline to pay fees and enroll for Fall 2014 to avoid loss of student status

Saturday, November 8
Schedule of Classes available for Winter 2015

Tuesday, November 11
Veteran’s Day – Campus Holiday

Friday, November 14                      
Deadline to submit enrollment exception requests to Drop Courses without receiving a “W”

Monday, November 24 - Friday, December 12
Enrollment by window for Winter 2015

Thursday, November 27 - Friday, November 28
Thanksgiving – Campus Holiday

Friday, December 12                         
Deadline to submit enrollment exception requests to Drop Courses with a “W”

Friday, December 12
Instruction ends

Friday, December 12                         
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Fall 2014. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Friday, December 12                         
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Fall 2014. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

Saturday, December 13 - Friday, December 19
Finals Week

Monday, December 15
Deadline to Pay fees and enroll in classes for Winter 2015 without a $50 late payment charge and all units dropped. This is the absolute deadline to enroll in units to have fees paid by your department, as well

Monday, December 15
Deadline to file In-Absentia Forms for Winter 2015

Friday, December 19                       
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Winter 2015

Friday, December 19                       
Deadline to submit the Ph.D. Form I for doctoral students wishing to graduate or international students wanting to qualify for the reduction in Non-Resident Tuition in Winter 2015

Friday, December 19
Quarter Ends

Wednesday, December 24 - Thursday, January 1
Winter Administrative Recess – Campus Offices Closed

 

WINTER 2015 QUARTER

Tuesday, December 23 by 12:00pm (NOON)
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Tuesday, December 23 by 12:00pm (NOON)
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “winter quarter degree, no fees.” This means that students receive a winter degree without paying fees or being enrolled in the winter quarter. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation
 

Friday, January 2
Winter Quarter Begins

Monday, January 5
Course Instruction Begins

Friday, January 16
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, January 16
Deadline to Add/Drop/Make Unit or Grade Changes without submitting an enrollment exception request

Monday, January 19
Martin Luther King, Jr. Day – Campus Holiday

 

Wednesday, January 21 by 12:00pm (NOON)  
Deadline to submit a Part-time Study Petition for Winter 2015

Friday, January 23                         
Deadline to submit Filing Fee paperwork for Winter 2015

Friday, January 23                         
Deadline to submit Leave of Absence Request for Winter 2015

Friday, January 23
Absolute deadline to pay fees and enroll for Winter 2015 to avoid loss of student status

Saturday, February 7
Schedule of Classes available for Spring 2015

Friday, February 13                       
Deadline to submit enrollment exception requests to Drop Courses without receiving a “W”

Monday, February 16
President’s DayCampus Holiday

Monday, February 23                     
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Spring 2015

Monday, February 23 - Wednesday, March 11
Enrollment by window for Spring 2015

Friday, March 13
Instruction ends

Friday, March 13
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Winter 2015. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Friday, March 13
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Winter 2015. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

Friday, March 13
Deadline to submit enrollment exception requests to Drop Courses with a “W”

Saturday, March 14 - Friday, March 20
Finals Week

Monday, March 16
Deadline to Pay fees and enroll in classes for Spring 2015 without a $50 late payment charge and all units dropped. This is the absolute deadline to enroll in units to have fees paid by your department, as well

Monday, March 16
Deadline to file In-Absentia Forms for Spring 2015
 

Friday, March 20
Quarter Ends

Friday, March 20
Deadline to submit the Ph.D. Form I for doctoral students wishing to graduate in Spring 2014 and/or obtain the Non-Resident Tuition Reduction, if applicable

Monday, March 23 - Friday, March 27
Spring Break

Friday, March 27
Cesar Chavez Day - Campus Holiday

 

SPRING 2015 QUARTER

Tuesday, March 24
Deadline to submit Final M.S. paperwork for M.S. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Tuesday, March 24
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate with a “spring quarter degree, no fees.” This means that students receive a spring degree without paying fees or being enrolled in the spring quarter. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation
 

Wednesday, March 25
Spring Quarter Begins

Monday, March 30
Course Instruction Begins

Friday, April 10
Deadline to Enroll in units without incurring a $50 late enrollment charge

Friday, April 10
Deadline to Add/Drop/Make Unit or Grade Changes without submitting an enrollment exception request

Wednesday, April 15 by 12:00pm (NOON)       
Deadline to submit a Part-time Study Petition for Spring 2015

Friday, April 17
Deadline to submit Filing Fee paperwork for Spring 2015

Friday, April 17                               
Deadline to submit Leave of Absence Request for Spring 2015

Friday, April 17
Absolute deadline to pay fees and enroll for Spring 2015

Friday, May 8                      
Deadline to submit enrollment exception requests to Drop Courses without receiving a “W”

Monday, May 25
Memorial Day – Campus Holiday

Friday, June 5                     
Deadline to submit enrollment exception requests to Drop Courses with a “W”

Friday, June 5
Instruction ends

Friday, June 5
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Spring 2015. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

Friday, June 5         
Deadline to submit final doctoral paperwork for Ph.D. students wishing to graduate at the end of Spring 2015. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

Saturday, June 6 - Thursday, June 11
Finals Week

Friday, June 12      
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Summer 2015

Friday, June 12       
Deadline to submit the Ph.D. Form I for doctoral students wishing to graduate in Summer 2015

Friday, June 12
Quarter Ends

 

SUMMER 2015 QUARTER

TBD          
Deadline to submit Advancement to Candidacy form for M.S. students wishing to graduate at the end of Fall 2015

TBD
Deadline to submit Filing Fee paperwork for Summer 2015

TBD
Deadline to submit final Degree Conferral for M.S. Students wishing to graduate at the end of Summer 2014. Departments will submit the necessary paperwork for comprehensive exam students, however for thesis students this is also the absolute deadline to submit the thesis to the University Archives

TBD
Deadline to submit Final doctoral paperwork for Ph.D. students wishing to graduate at the end of Summer 2015. Final paperwork includes the Ph.D. Form II with all necessary signatures and the final dissertation

TBD
Deadline to submit the Ph.D. I Advancement form for doctoral students wishing to graduate in Fall 2015 and/or obtain the Non-Resident Tuition Reduction, if applicable.
 

IMPORTANT POLICIES SURROUNDING THE ABOVE DEADLINES

There are policies surrounding many of the above deadlines and, as such, please be sure to consult the Graduate Student Affairs Office with any questions you have. However, please also be sure to pay close attention to the general guidelines below.

 

FORMS
All forms referenced above can be found at http://www.grad.uci.edu/forms/

 

ABSOLUTE FEE PAYMENT AND REGISTRATION DEADLINE
Please note that any student who has not paid fees and enrolled in units by the end of the third week will have his/her student status lapse immediately. If your student status lapses, you will need to apply for readmission (with a readmission fee) in order to continue as a student in the School. Please note that readmission is not automatic and may be denied. Please pay close attention to the procedures listed on the Readmission Petition Form at http://www.grad.uci.edu/forms/.
 

ELECTRONIC DISSERTATION SUBMISSION
You must still be in the area when electronically submitting the dissertation
, as you will still need to turn in other hardcopy forms in person to the Graduate Division. As such, if you will be out of the area, you will need to authorize that a friend turn in these forms for you.

You can not electronically submit your dissertation one hour before the deadline. Part of the process is that after you submit the dissertation electronically, the Archives sends you an email saying that they received it and it is being processed. You must then take that email with your other required forms (including the PhD Form II) to the Graduate Division by the submission deadline. The email can take up to 24 hours to be sent to you, so it is imperative that you submit the dissertation electronically at least a day in advance to meet the deadline.

Please go to http://www.grad.uci.edu/current/thesis_elect_instr.htm to find step by step instructions on how to utilize this new system.

PART-TIME STUDY
If you wish to go part-time (Master’s students only), you must fill out the Part-time Petition, located at http://www.grad.uci.edu/forms/, and turn it into your Graduate Coordinator. Part-time students may enroll in 1-8 units. Please note although you may have indicated on your graduate admission application that you plan to enroll part-time, you will not be considered for part-time status unless this form is submitted.


SUMMER DEGREE CONFERRAL
Any student who wishes to graduate at the end of the summer quarter must be an enrolled student. This means that in order to graduate, students must either request to be on Filing Fee status for summer OR must enroll in units during one of the summer sessions. Please see  http://www.summer.uci.edu/ / for summer enrollment information.